From first hello to booked and paid.
The problem, the build, and what your AI front office actually does on every call and text, start to finish, across every location.
Your phone is leaking money.
Every unanswered ring is a customer you already paid to acquire, walking to whoever picks up next.
Missed calls don't leave voicemails.
They call your competitor. The first business to answer usually wins the job, and after hours, nobody's answering.
Answering services take messages.
You still call back, re-ask everything, and chase people who've moved on. A message isn't a booking.
Every call creates desk work.
Someone types it into the CRM, updates the calendar, texts the customer. Skilled staff doing data entry.
Reception is expensive and 9-to-5.
A full-time receptionist costs thousands per month, covers forty hours a week, and takes vacations. Your callers don't.
Deployed across your locations, without a rebuild.
We do the work. You keep your numbers, your systems, and your team.
We map your operation
Numbers, hours, services, staff, routing, and calendars.
We build the workflows
Each location gets the behavior it needs.
We connect your systems
CRM, calendars, scheduling tools, and APIs.
We launch behind your numbers
All calls, overflow, after-hours, or by location.
We optimize continuously
We monitor and keep improving as you grow.
Every step a great rep would do,
on every call.
Your caller hears one friendly voice. Behind it, the system does the whole job before the call ends, across all your locations.
Answers every call, asks the right questions.
Picks up in two rings, day or night, blocks spam, and answers the everyday questions. Then it asks callers what your best employee would ask and writes down every answer.
- Answers hours, prices, and "do you do X?"
- Qualifies and flags the serious buyers
- Every answer logged for your team
Booked straight into your real calendar.
Recognizes repeat callers and greets them by name. Checks each location's live calendar, offers the times that actually work, books it, and texts the confirmation before the caller hangs up.
- Real availability per location
- Instant text confirmation
- Notes saved to your customer list automatically
Gets you when it matters.
A real emergency or a big customer? It rings you or your on-call person right away, and fills you in on who's calling and why before connecting them. Serious edge cases route to your team by rule instead of being improvised.
- Emergencies escalate, routine gets handled
- Warm hand-off with a heads-up first
- Rules you set, per location and department
Works with the tools you already run.
Your locations don't change how they work. ScheduleIX connects to your existing systems and adapts to your operation.
Coverage on day one.
Sharper every week.
We don't hand you software and wish you luck. A ScheduleIX operator owns your deployment end to end.
Built and deployed
You fill out one form. We hook up your calendar and customer list, teach the system how your business talks, test it quietly in the background, and switch it on. Live in 5 business days.
Trained on your real calls
We listen to its real calls with you and fix anything it gets wrong, usually by the next day. Every question it couldn't answer becomes one it can.
A partner, not a tool
Monthly check-ins, new abilities as your business changes, callbacks and reminders when you're ready. You never log into anything. We run it.
Stop missing the money calls.
See how ScheduleIX would run the phones across your locations, on a real phone number, before we hang up.